Clubhouse Member & Parent/Guardian Handbook:

All Clubhouse members, parents/guardians are required to follow the policies in our Club handbook.

Click here to download the Member & Parent/Guardian Club handbook

 

Clubhouse Dress Code:

All Clubhouse members are required to follow our dress code while in the Club.  Our dress codes follows 509J policies.

Click here to download the Clubhouse dress code


Club Kids Check in /Check Out Policy:

All members are required to check-in.

a)     Elementary School aged members will not be allowed to check-out prior to being picked up by their parent/guardian unless it is a special circumstance that is pre-approved by the Clubhouse Manager in writing.

b)    Middle School members may check themselves out. Once they check-out, they will not be allowed to check-in again that day.

c)     High School members – no limitations on check-outs. They are required to check-in each time they re-enter the club

 

Club Parents/Guardians Check in /Check Out Policy:

All parents/guardians who wish to enter the Club are required to check-in at the front entry desk.  They are required to sign in and pick-up a visitors badge which must be visible while they are in the Club.  Upon exit, they are required to sign out and drop off their visitors badge.

 

Activity/Program/Membership Registration Policy:

Registrations for all BGCC activities/sports/programs/memberships can be done on-line at www.bgccorvallis.org by clicking on the registration button on the specific Athletics or Program page, or in person at our main office at 1112 NW Circle Blvd during open office hours: 10 am to 1 pm and 2 pm to 6 pm.  We do not do registrations over the phone.  If you are requesting scholarship support, you must come into our main office.

 

Closure Policy:

In general we will cancel all non-athletic programs and activities when the local public schools close for emergency and weather conditions. However, in an attempt to best serve our community, we may provide club services on those days, provided that these services can be offered in a safe manner for members and staff. Please check our website for the most up-to-date hours, programs, and services.The decision to cancel an athletic event will be made by 3 pm the afternoon of the event. Check with the team coach or our website for updated athletic program information.

 

Membership Cards:

We encourage members to bring their membership card everyday they attend. This is our way to identify youth and it aids in equipment check-out and use.

 

Reaching Your Child:

We encourage parents to provide updated emergency contact numbers in case we need to reach them while their child is attending Clubhouse programs. We have improved our paging system, and will attempt to page your child in an emergency situation. We have between 300 and 350 youth participating each day. We encourage you and your child to setup a check-in system. There is a phone available for members to make local phone calls to reach you.

 

Outside Recreation:

Youth are allowed outside when an organized activity is being supervised by a Club staff member. Youth are not allowed to wait outside!

 

Refund Policy:

A refund will be issued provided the following conditions are met by program, however, in all cases the Clubhouse membership is non-refundable:

 For all Club Activities and STARS:

  1. The main office is notified (info@bgccorvallis.org or 541-757-1909 ext 0) at least 12 hours in advance of the beginning of the activity that the child registered will not be participating.
  2. A refund request form is filled out and returned to our main office.

a)      If payment was made by credit/debit card, refund will be to the same card and the card must be presented to the BGCC Front office (if card cannot be processed, a check will be issued).

b)     If payment was made by cash/check, refund will be issue by check. Please allow two weeks for check refunds to be processed and sent out.

For Athletics:

  1. The main office is notified (info@bgccorvallis.org or 541-757-1909 ext 0) before the start of the first scheduled game that the child registered will not be participating.

     Full Refund

A full refund will be given if a participant attends no practices, games or try-out sessions and as long as jerseys, t shirts or gear have not been ordered for your child.

     Partial or Pro-rated Refund

Between no practices attended, and three practices attended, we allow a partial refund. The pro-rated refund will be based on participation, individual circumstances and whether or not      jerseys, t shirts or gear have been ordered for your child.

     No Refund

If three practice sessions, classes or one regular season game is attended, then no refund will be given.  If a participant is dismissed at any time for disciplinary reasons then no refund will        be given.

A refund request form is filled out and returned to our main office.

a)     If payment was made by credit/debit card, refund will be to the same card and the card must be presented to the BGCC Front office (if card cannot be processed, a check will be issued).

b)    If payment was made by cash/check, refund will be issue by check. Please allow two weeks for check refunds to be processed and sent out.

 

In all cases, a 10% refund transaction fee will be withheld from any refunds.

Click here to download the BGCC Refund Request Form